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Don’t Let Money Walk Out the Door: Protect Your Print Supplies from Theft

More than ever, companies contract with outside firms to manage non-core tasks so they can focus on the work that grows their business. Expert providers really can do “it” more productively and efficiently, and that lets you put your attention on what you do best.
Lawn service is an easy (and crazy) example. Companies that employ a service could have alternately chosen to buy a lawnmower and assign someone on their team to cut the grass. But since lawn maintenance isn’t a core business, it just makes sense to hire a professional than to send Bob from Accounting outside once a week.
Toner cartridges are hot targets for office theft. Are you protecting them?Click To TweetWhen you pick a professional, the service provider probably needs to store some supplies onsite. Another example is your breakroom coffee service: the provider probably stores a good stock of coffee, sugar, creamers and cups onsite, so they don’t have to visit to restock all the time. The same is true for print: print service providers need to have all of the supplies needed to keep the printers running onsite or nearby, to ensure things run smoothly.
Many don’t realize that the service providers typically own the onsite supplies, as stipulated in the contract with the hiring firm. The coffee and creamers are owned by the coffee service until used, and the toner cartridges in your cabinets are owned by the print service supplier. The hiring firm is typically accountable for providing reasonable controls for the security of the supplies.
Of course, some things do require more controls than others.
Disposable coffee cups aren’t the hottest item on the black market, but toner cartridges are a different story. You know that supplies are always […]

By |February 11th, 2016|Uncategorized|0 Comments

Productivity up and Paper down in 2016

This post originally appeared on the Limpio blog, January 11, 2016.
The push to paperless in the office is unrelenting. Not purely because companies wish to become more sustainable, but many organizations understand that the increase in productivity by removing paper can have a significant impact on profitability. I believe in 2016 we will take another significant step towards eliminating paper with a vast increase in the use of document authorization via e-signatures.Find out how e-signatures can help you build a smarter document strategyClick To Tweet
Currently in many organizations documents are created, distributed and digested electronically, yet when it comes to authorization of a document many organizations still insist on physical paper. This process causes a massive impact on productivity.
Let me give you an example of a typical sales process and the number of stages organizations go through to obtain a physical signature:
Salesman agrees new contract with client following negotiations
Salesman creates contract for signature and prints out in (probably in color) ready for customer signature
Salesman travels to Client location and reviews document before obtaining signature from client
A copy of the document is taken and given to client who passes to support staff for filing
The file copy is then scanned by support staff and located in relevant electronic document storage. The physical copy is probably then destroyed.
The salesman returns from client and copies document for his own records before passing to sales order processing
Sales order processing review the document then scan and file electronically
Finally, sales order processing then take the paper document and store it in the relevant physical file location.
Compare this process with one whereby the salesman emails the client the relevant document which is then securely authorized via e-signature and returned. No travelling to […]

By |February 2nd, 2016|Uncategorized|0 Comments

Can a Better MFP Really Help You Grow Your Business? Count On It.

Remember that old cliché – Expect the Unexpected? From computer crashes to sick days office life is all about the unpredictable. But every once in a while you’ll find something you can count on – something besides the unexpected.
The WorkCentre 4265 and WorkCentre 3615 from Xerox have both received the distinction of being highly recommended by BLI as “highly reliable”. There’s no greater praise than that.
Click here to view the embedded video.

So what makes these multifunction printers such work horses? In addition to their reputation for reliability, they’re incredibly versatile. The 4265 allows you to scan from anywhere, at any time, at a rate of a whopping 70 impressions per minute. That’s not just reliable; that’s reliable and fast. And speaking of fast, the 3615 is built for speed, printing at a rate of 47 pages per minute. It also offers extra high capacity toner and supplies, which means you’ll spend a lot less time preparing to print, and a lot more time actually printing.
Click here to view the embedded video.

But when it comes to productivity, it isn’t about what these machines can do, but rather, about what they allow you to do. The reliability and versatility of the WorkCentre multifunction printers make it easier for you to focus on growing your business by giving you back time for the things that really matter. A fast, reliable multifunction printer means increased efficiency and far fewer headaches (not to mention a much happier workplace), while the ability to scan from anywhere allows you to simplify and streamline your processes, improving the way you do business. Less time fooling with toner and supplies means more time completing tasks and less time worrying about […]

By |January 26th, 2016|Uncategorized|0 Comments

6 Business Technology Trends of 2016

With the start of a new year, companies are looking at what tech trends they need in order to stay a step ahead of the competition. From big data and smarter design to futuristic 3D printing, there are many impressive technology trends that are hitting the market and forcing businesses to pay attention or get lost in the shuffle. Here are several ways companies need to adjust their practices, policies and software due to top tech trends in 2016.6 tech trends to watch in 2016 to keep your business moving forward via @JTRiptonClick To Tweet
Offering the Experience
With the prevalence of online shopping and browsing, companies are finding it increasingly important to offer a unique experience in-store. Consider, for example, how many bookstores are pairing with coffee shops and offering impressive product displays and reading areas to stay relevant in a digital age. Companies should apply this experience-oriented mentality to their websites and apps, and then allow the online experience to intersect with the store experience. The digital tools of a company must feature a very intuitive design, paired with brand ambiance to give the user a better browsing experience than ever before. Just like the stores must compete to stay relevant, the web design can’t fall below par.
Improving Security
Of course, it wouldn’t even make sense to talk about important tech trends of 2016 without mentioning security. With even major brands like Chase Bank and Target experiencing cybersecurity breaches that affected many, companies are going to be more on edge about security than ever. Hackers are getting smarter, and top-level security is getting harder to offer cohesively on every level. Identity Theft Center reported 783 security fails in U.S. companies in 2014.
Experian noted that employees […]

By |January 21st, 2016|Uncategorized|0 Comments

4 Strategies to Beat SMB Growth Roadblocks

If there’s one thing almost all small to medium businesses have in common, it’s their potential for growth. A logical implication when considering the size of a company is that the smaller it is, the faster it could develop and grow. Periods of growth can be tremendously exciting for a business, but managing that growth can bring challenges. In order to overcome the obstacles before them, entrepreneurs must pay attention to the day-to-day aspects of running a business, while at the same time thinking big to create new and meaningful ways of rising above the competition. Managed the right way, small business can quickly turn into flourishing enterprises. There are thousands of success stories out there, and in this article I’ve listed some ways to get past the challenges and onto the growth with your company.4 tips to knock down growth roadblocks for your SMBClick To Tweet
Plan for Real
Many entrepreneurs make a mistake in creating a business plan only for the purpose of fund collection, and their plans are often too ambitious to be implemented in the real world. One of the main purposes of business planning is to present the project to potential investors, but the plan itself should be realistic. Being too aggressive or blindly-optimistic can lead to number of serious financial problems down the road.
Find the right business plan for your organization. A business plan needs to be:
Realistic – each goal defined in the plan should be achievable;
Specific – it should include all strategies and methods that should be used for achieving business goals;
Easy to read – business plan should be read by both investors and company management and therefore it shouldn’t require any additional sources or long elaborations that […]

By |January 19th, 2016|Uncategorized|0 Comments

Considering MPS? 5 Questions You Should Ask!

With the current state of the economy, more and more small and medium sized businesses are searching for ways to cut and control costs. Many are turning to Managed Print Services (MPS). MPS companies began appearing on the business scene a little over ten years ago.

As business technology has changed, MPS has become about more than just cost saving through managing the print environment, it has grown to include a full range of IT service management. In 2014 companies are looking to MPS not to just save money, but to implement strategies that can help them to achieve real business growth.

If you are considering hiring a professional MPS company for your business, becoming informed is the first step. Research your options in the marketplace. Some MPS companies specialize in smaller businesses, while others work with mid-sized to larger companies. You need to find a provider that will work with your established corporate culture.

Here are five questions to ask when you are interviewing potential vendors that can make your decision easier:

1. How will you save me money?
Pretty simple question, but it should not be a simple answer. Probe for depth. Ask for specifics. Modern MPS needs to manage all aspects of your print environment, including technological choices as well as processes. Your vendor should be able to establish a clear total cost analysis as well as baselines from which to measure actual savings.

2. What about other vendors I’m already working with?
Make sure your candidate is interested in selling you exactly what you need, no matter the source. To achieve the best results they need to be able to work with your existing infrastructure. They need to be able to manage competitive devices so you don’t […]

By |June 3rd, 2015|blog|0 Comments